ACCOUNTS PAYABLE SUPERVISOR
FAIRLESS HILLS
FINANCE DEPARTMENT
$60-65K
1. EMPLOYMENT SCOPE
This position is critical to the mission of the company and the department. This position is required due to the growth in the level and complexity of transactions occurring as the US operations grow in size and scope. This position will be responsible for management of the Accounts Payable group and the timely and accurate processing of invoices, expense reports, journal entries and payments.
2. VACANT POSITION(S) CHARACTERISTICS
4.1. ROLE & RESPONSIBILITIES
- Directly supervise staff of 5-6 employees
- Review daily and monthly Accounts Payable invoice, wire and expense report processing
- Review internal and external Accounts Payable General Ledger and Accounts and the subsidiary ledger
- Reconcile internal and external Accounts Payable general ledger accounts with the subsidiary accounts
- Reconcile other general ledger accounts as assigned
- Prepare, post, and approve various general entries as needed and assigned; ensuring adequate documentation is attached
- Ability to manage multiple tasks and meet strict deadlines
- Assist and perform the coding, processing, and posting of internal and external vendor invoices
- Ensure all vendor, supplier and contractor invoices are processed and paid in a timely and accurate manner
- Review and reconcile vendor statements
- Generate check runs and oversee preparation for mailing
- File 1099’s at year end, understand electronic and manual filing process
- Assist and manage the automation of manually performed tasks such as expense report reimbursement, purchase cards, etc.
- Manage the implementation of monthly benchmarking statistics and recommendations to streamline and improve the effectiveness and efficiency of the Accounts Payable Group and the company as a whole.
- Prior Experience in dealing with Foreign Currencies
- Generate monthly/weekly Accounts Payable reports such as cash requirements, accounts payable aging, for cash needs in USD and foreign currencies.
- Ability to understand the General Ledger account structure and how expenses are reflected in the Income Statement
- Assist with the implementation of internal controls and issue policies and procedures to ensure consistency and standardization for processing accounts payable
- Evaluate processes and initiate new policies, procedures, and technology to reduce costs and improve the efficiency of the Accounts Payable Group
- Properly maintain Vendor Master Files in the filing system and SAP
- Clarify any questionable invoices, expense reports, purchase orders, packing slips, signatures, etc.
- Verify all addresses and Federal Tax ID numbers of vendors
- Calculate and take discounts when available for early payments
- Comply with all Internal Company Policies and Procedures
- Ability to work extended hours on a periodic basis as required, for example; month-end, quarter-end, year-end, special projects
- Other duties as assigned
4.2. ACADEMIC EDUCATION / BACKGROUND
B.A. or B.S. in Accounting or Finance.
4.3. PROFESSIONAL EXPERIENCE
- Minimum of 5-7 years experience in a similar role
- Prior Experience in a manufacturing environment desired
- Prior successful experience in a start-up or high growth environment
- Self-Starter with the ability to work on multiple concurrent tasks
- Account reconciliation experience
- Experience with SAP software system , and/or other similar Enterprise Resource Planning (ERP) environment
- Strong PC Skills; Microsoft Excel, Word, Power Point, and Access
4.4 PERSONAL PROFILE AND SKILLS
Strong organizational skills and an ability to manage the processing of large amounts of transactions in a timely and accurate manner are essential. Experience with Excel is critical, experience with SAP is highly preferred. An ability to thrive in a Start-up environment is critical. The ideal candidate will lead, mentor, train and coach the Accounts Payable group as a whole.
Brian Fenerty
Peopleflex, Inc.
1025 Andrew Drive
West Chester, PA 19380
610-692-0900 Phone
610-692-0993 Fax
267-312-7760 Mobile
http://www.peopleflex.com
bfenerty@peopleflex.com
